Manually tracking employee attendance is not just inefficient, it is a highly labor-intensive process that is error-prone and susceptible to rampant cheating by employees. This White Paper was written for businesses that are manually collecting employee attendance data, and need to determine if the time has come to automate the process
For many businesses, automating the collection of employee attendance data – when employees begin and end their shifts – is still a manual process. Even businesses that have automated or computerized processes such as scheduling, inventory, purchasing, general ledger and payroll processing still use manual methods – such as time cards or attendance sheets – to collect time and attendance data.
Most businesses that use either software or a payroll processing service to produce paychecks for their employees mistakenly believe they have computerized and automated the process of paying their employees. Turning raw payroll data into paychecks is just the second half of a very important process. Automating the collection of the raw data that is used to compute the payroll is the first half of the process, and by far the more important half! How accurate can the finished payroll be if the data used to compute the payroll is not as accurate and unbiased as possible?
While a time clock is technically a machine, so is an electric typewriter. Time clocks and time cards are in no conceivable way an automated data collection system! The time clock – which was invented by Thomas Edison over 100 years ago – served its purpose for the first 70 or 80 years of its existence. The problem with time cards is that the data from them has to be manually entered into the payroll processing software or manually collected for the payroll processing service.
A better way is to provide a way for employees to clock in and out so the times are recorded exactly and automatically. One such program that does this is called Time Cards 2000. Using a system like this will increase accuracy and cut hours from the payrol process each week. Even expensive systems can pay for there cost with time. But with a little looking, you will find a few low cost systems that do a very good job without the unnecessary extra cost.
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